How do those two words make you feel? If you’re a shop manager, health and safety manager, labourer, mechanic, or anyone who works in a trade for that matter, you likely encounter at least one, if not more, safety meetings a week.
Your regular safety meetings may be falling into the same old routine; however, there are plenty of ways to make them interesting and dare we say, fun. With help from your friends at one of your favourite Edmonton door companies, it’s possible to create an engaging safety meeting that will inspire your team and help you run a safer shop.
Check out the Abe's how-to guide below:
1. Focus Your Message
Only having relevant staff in your meeting is the first step to creating the most engaging meeting possible. Staff should feel like you are speaking to them directly with specific and actionable information that will affect their routines. Pick your topic (such as safer garage door service), invite only those it pertains to (such as garage door installers), and you’re well on your way.
For those weekly meetings requiring the whole crew, do your best to pick a topic that’s generic enough to apply to everyone, but specific enough to be actionable.
2. Short and Sweet
No one likes a meeting that could have been an email. At the same time, when safety messages need to be conveyed in a meeting, help maximize their impact by keeping your points brief, direct, and clear. We all play “wrap it up” music in our heads after half an hour – so if you need to go longer (to cover all the commercial door safety points), break up your content into multiple sessions.
3. Make it Look Good
Would you rather watch the game or listen to it on the radio? Your team is likely the same way. Anything you can do to make your meeting visually appealing will make a big difference and boost attention spans across the shop – use video clips, slides, posters, a whiteboard, or even a demonstration of proper steel door safety. You’ll be surprised how fast 30 minutes goes by when you put a little effort into visually presenting your ideas.
4. Open up the Discussion
Finding ways to let staff speak up is another great way to keep everyone alert and engaged. Collaborating and sharing solutions as a team encourages active listening and will help your staff feel engaged as part of the solution. Ask for feedback throughout the meeting, and always open up the floor to a Q&A once you’ve made all your points. You can even invite invite staff to lead your meetings. This encourages them to research the topic ahead of time and provides an impactful way for your team to engage with the material. When staff can see that you care about their input and their safety, they will pay attention.
5. Don’t Leave ‘em Hanging
Great ideas need to blossom, and your safety meeting should lead to tangible results. Your staff will appreciate seeing the results of their time, and this will also help to keep them engaged when the next one rolls around. For example, if you discussed purchasing a new safety sensor for your commercial doors, send out a memo when you decide which sensor to purchase, and keep staff updated on when it is installed. Open communication keeps the conversation going and sets the tone for taking safety meetings (and safety issues) seriously.
6. Add Extra Incentives
This point may sound cheesy, but it really works. People love to be bribed with snacks, free coffee, the chance to pet a dog – anything that makes your safety meeting stand out. We’re all about door repair in Edmonton, not professional baking… but we’ve found that a round of cinnamon buns goes a long way.
When everyone is on the same page and fully engaged in safety meetings, messages come through clearer, and staff understands the importance of procedures and policies. To get a start on planning your next (engaging) meeting, check out our Safety Meeting Toolkit.